The Right Way To Respond To A Job Announcement Via Email?

The Right Way To Respond To A Job Announcement Via Email?

As a professional recruiter who has been working and recruiting professionals in the environmental, engineering and construction industries for over 18 years now at Webuild Staffing, I receive a lot of emails, sometimes 100’s per day from prospective candidates; but what is the right way to respond to a job announcement via email?

When a company posts a job announcement online, one of the first thoughts they have is how they are going to deal with the large amounts of replies they are going to receive. Human Resource Managers, recruiters and sometimes hiring managers are trained to quickly sort out the pile of applicants into yes, no or maybe categories; by quickly glancing at the resume.

So how do you utilize email to apply for a job opening and make sure that you get put into the Yes pile; By utilizing these basic tips you will increase your chances of being selected each and everytime.

1. Keep Your Inquiry Short, Simple And To The Point…
Human resource managers, recruiters and hiring managers are busy people. They are looking at hundreds of inquiries each day. So when you respond to a job announcement via email, you need to stay focused on your message. Highlighting a few points from your resume that are relevant to the position they have available. Focus on your strengths, key attributes, and skills to demonstrate how you would be of value to their organization. The key in the body of the email is to get the hiring manager’s attention; show you are qualified for the opportunity.

2. Use Confident And Positive Language
Be confident in your response. Keep it positive, demonstrate your eagerness to perform, your skills and abilities to do the job. You want to avoid any type of negativity in your response. In today’s marketplace managers receive so many applications for jobs that it is easy for them to skip right over your application and on to the next. So capture their attention, show you can do the job and are eager to perform.

3. Attach A Complete Resume
Make sure you attached you resume to your email!! One of the biggest mistakes applicants make is that they are concentrating so much on the body of the email response that they forget to attached their resume before sending off the email. Your Resume should for professional, focused on the opportunity at hand and contain your complete contact information. Sending a resume that does not have your contact information, is simply wasting your time. The employer needs to know how to contact you!!

4. Submit At Least Two Samples If Requested
When an employer asked for samples of your work, make sure you send them with your resume. The samples will be the key item that will get you in front of the employer. You can have an amazing resume but if your work samples are not up to par, you will never receive a call from the employer. Essentially the work samples will carry more weight than your resume when applying for a position that requires technical knowhow or extensive writing skills. Make sure the samples are exceptional, relevant to the position you are applying for, are correct and do not contain any errors.

By utilizing these basic email response tips when applying for a opportunity via email, will assure your resume will get noticed and increase your chances of being called in for an interview.

Michael DeSafey is a leading executive recruiter for professionals in the construction, engineering and environmental industries. He is currently the President of Webuild Staffing ( To learn more about Michael or Follow his Blog please visit